Fixed Assets

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Tracking your company’s fixed assets does not have to be a time consuming and costly task. Our Fixed Asset system is designed to allow you full control over the entry, assignment and depreciation of any asset you wish to manage. You may track internal assets and/or serialized inventory assets.

The system comes with optional barcode printing and allows depreciation of assets with integrated updates to the general ledger system. This fixed asset system was designed to help you get control and manage your company’s fixed assets.

Serial Inventory
Are you having trouble keeping track of your inventory? Do you get tired of going to an inventory bin to pick product only to find the bin empty? Is your problem further complicated because you need to track your inventory by serial number? This system comes with a fully integrated serial inventory system capable of tracking all sellable serialized inventory. You may track by asset number, brand, model, serial number or description. The system is fully integrated with the inventory control and purchasing system to allow rapid entry and tracking of all serialized inventory from purchase to disposal. The system will assign each asset an asset number that can be used to track the item throughout the system. You can inquire to see where an asset is at any time.

Asset Logs and Notes
This system comes with an asset log system that will track all activity for an asset from the time you receive it until you dispose of it. The system will generate entries into this log automatically as asset activity occurs. Users may add additional log entries as needed. Asset logs can be viewed or printed at anytime. The system will allow entry and maintenance of notes for each asset as well. These notes will follow the asset and can be viewed or printed at anytime.

Depreciation Schedules
You may choose from several system-predefined methods of depreciation, or you may enter your own depreciation schedule. The system will compute each period’s depreciation amounts and will feed that information to the general ledger system automatically. A depreciation schedule for an asset may be viewed or printed at anytime.

Faxing, Emailing and Archiving
One of the best features of the fixed asset management system is the ability to fully integrate with our other modules. Often times, important information such as asset status reports, depreciation schedules or other information needs to be quickly distributed to managers, officers and others. By adding our faxing and email modules, you can get your information to the people that need it in a quick, efficient and secure manner. This integrated package provides the ability to email any A/P report generated by the system. It will be sent as a PDF attachment. You may also fax reports without leaving your desk. The archive system will allow you to automatically save reports to a folder on your iSeries that can be backed up in your nightly save routine.



Additional Features of the Fixed Asset System       top

  • Multiple Companies, multi-department, multi-location
  • Brand, category, family, sub-family, size and color tracking
  • Depreciation, with adjustable depreciation tables
  • General ledger updated for depreciation entries
  • Automatic asset number assigning.
  • Bin location tracking
  • Status and condition tracking
  • Alternate search and inquiry by serial number, model or brand
  • Unlimited asset note taking ability
  • Full history log, including purchase, depreciation, transfer/sale
  • Disposal log
  • Physical location maintenance
  • Price and cost tracking through life of asset
  • Serial inventory option
  • Optional bar coding of asset number or serial number
  • Viewing of available and closed or sold assets
  • Optional description for G/L entries
  • Allocate assets to specific customer
  • Allocate assets to specific vendor or purchase order
  • Optional general ledger interface
  • Optional inventory control interface
  • Optional purchasing interface
  • Optional Order entry/POS Interface for serialized inventory
  • User level security, with company/location permissions
  • Ability to archive reports, post listings or selected reports
  • Ability to email all reports
  • Toll free support during warranty
  • Three month warranty
  • Source code included


Fixed Asset Management System Requirements       top

All CSS software is currently compatible with OS/400 V4R5M0 – V6R1M0. As new releases are installed older ones will be replaced. CSS will always ensure that our software remains compatible with any OS/400 operating system IBM is shipping.

There are several features in our software that will not work on machines below V5R3M0. Some of these features include:

  • Advanced output options
  • Archiving reports in PDF format
  • Emailing reports



Fixed Asset Management System Compatibility       top

The Fixed Asset Management system is designed to integrate with several other modules. Clients wanting to interface this module with existing in-house systems can do so easily. Contact our office for more information.

The Fixed Asset Management system requires that you purchase the following modules:

  • Accounts Payable
  • Inventory Control

Optional modules you may want to consider:

  • Inventory Purchasing
  • General Ledger
  • Faxing, Email and Archiving

Here is a summary of how this module interfaces with our other modules:

Accounts Receivable The F/A module pulls information from the A/R module, but does not require it to use the fixed assets.
Accounts Payable The F/A module interfaces with the A/P. You must purchase the A/P system to use the fixed asset module.
General Ledger The F/A interfaces with the G/L system, but G/L is not required to use the fixed asset module.
Cash Reconciliation The F/A module does not interface with the cash reconciliation.
Sales Analysis The S/A module does not interface with the fixed assets system.
Payroll The P/R module does not interface with the fixed assets system.
Human Resources The F/A module does not interface with the human resources system.
Inventory Control The F/A module requires that you purchase inventory control to use the fixed assets module.
Inventory Purchasing The F/A module requires that you purchase inventory purchasing to use the fixed assets module.
Order Entry The F/A module is required if you are purchasing the O/E module.
Point of Sale The F/A module is required if you are purchasing the point of sale system.
Manufacturing The F/A module interfaces with the manufacturing and is required to use that module.
Faxing System Interfacing with this module will allow the ability to fax any F/A report. Faxing is outbound only and requires a dedicated phone line.
Email System CSS has integrated our emailing software with the F/A module to allow emailing of any system-generated report. The document will be sent as a PDF attachment. This email system is for outbound emailing only.
Archiving System Interfacing with this module will provide the ability to archive all F/A reports to the iSeries IFS.




The Fixed Asset Management system has one menu. The main menu contains the Fixed Asset Maintenance and the depreciation processing/reporting. Also included on this menu are the F/A maintenance programs for setting up the system. The following is a summary of each menu option available to fixed asset user. You can find more detailed information for each option in our software users manuals.

FAMMENU1                Fixed Asset Management

Select one of the following:
   1. Fixed Asset Maintenance         13. Location Maintenance
   2.                                 14. Category Maintenance
   3. Fixed Asset Inquiry             15. Department Maintenance
   4.                                 16. Company Maintenance
   5. Depreciation Edit               17. Condition Maintenance
   6. Depreciation Post               18. Status Code Maintenance
   7.                                 19.
   8.                                 20.
   9. Fixed Asset Listings            21.
  10.                                 22. Fixed Asset Parameters
  11. Depreciation Reports            23.
  12.                                 24. Return to Main Menu

                                      30. Display F/A Documentation
Selection or command                  90. Signoff
===> ___________________________________________________


F/A Menu 1 Option 1 – Fixed Asset Maintenance
This procedure will allow entry, updating and editing of all fixed assets. Assets can be internal or inventory. You may create a serial inventory system if desired. This program will allow entry of any number of asset notes and will track each asset using an asset log showing all activity for each asset. You can even print barcodes for any asset.

F/A Menu 1 Option 3 – Fixed Asset Inquiry
This procedure will allow searching and inquiry into any fixed asset on the system. It will display all activity for an asset with the ability to see notes, history log, and depreciation schedules for any asset. An extensive search program will allow lookup of any asset by serial number, brand, mode, item number or description.

F/A Menu 1 Option 5 – Depreciation Edit
This procedure will allow you the ability to print the depreciation schedule for a given period. The program will print a list of the depreciation adjustments it will make when the post is ran.

F/A Menu 1 Option 6 – Depreciation Post
This procedure will post the depreciation entries for the selected period. A report will be generated showing all entries made. The asset file will be updated with the new amounts

F/A Menu 1 Option 9 – Fixed Asset Listings
This procedure will allow printing of an asset listing. Selection parameters include sorting by asset, description or asset number. You may choose to view either current assets, disposed of, or both.

F/A Menu 1 Option 11 – Depreciation Reports
This procedure will print the depreciation report. You may run this report for any date range and sort by asset number, description, category or expense account. You may select current assets, fully depreciated assets, or both.

F/A Menu 1 Option 13 – Location Maintenance
This procedure will handle the item location code maintenance. Each fixed asset must be assigned a location. You may enter, edit and view the location codes using this program.

F/A Menu 1 Option 14 – Category Maintenance
This procedure will allow entry, updating and viewing of the fixed asset category codes. These codes are unique to the fixed asset system and are not the same as the item category code.

F/A Menu 1 Option 15 – Department Maintenance
This procedure will allow entry, updating and viewing of the department number that will be assigned to the fixed asset. These codes are unique to the fixed asset system and are not the same as the general ledger codes.

F/A Menu 1 Option 16 – Company Maintenance
This procedure will allow entry, updating and viewing of the company number that will be assigned to the fixed asset. These codes are unique to the fixed asset system and are not the same as the general ledger or accounts payable codes.

F/A Menu 1 Option 17 – Condition Maintenance
This procedure will allow entry, updating and viewing of the fixed asset condition codes. These codes are unique to the fixed asset system.

F/A Menu 1 Option 18 – Status Code Maintenance
This procedure will allow entry, updating and viewing of the fixed asset status code. These codes are unique to the fixed asset system.

F/A Menu 1 Option 22 – Fixed Asset Parameters
This procedure will allow entry and updating of the fixed asset system parameters. Many of the parameters must be setup before the system is used.

F/A Menu 1 Option 24 – Return to Main Menu
This option will return the user to the main CSS menu.