Human Resources

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Our Human Resource system is designed to interface with our payroll system providing you the ability to track any type of information you want about your employees. The system is user friendly allowing you the ability to define action codes and action types for all your tracking needs. Whether you need to track union dues, workman’s compensation data, and employee evaluations or maintain detailed safety records our system can do it all.

Action Codes and Types
The Human Resource system allows you complete control over all data processing by the creation and maintenance of action codes and types. Both the action codes and the action types are unique to each company setup in the system. This means different companies can contain different action codes and action types. Users can add any number of action codes and action types as needed. Action codes are used to allow the user the ability to define what category of data you wish to track and the way you want to track it. Not only are the action codes user defined, but fields within the action code can be user defined as well.

Maintaining and Printing Calendars
The Human Resource System allows creation and maintenance of system-generated calendars for supervisors and other personal. Users can select any detail employee action codes or types to be included on a specific calendar. Examples of some calendars would be: employee evaluation calendars, disciplinary and promotion calendars, birthday or vacation calendars. Since the user defines all the calendar codes you may choose as many as you need and customize the system to your specific needs. Calendar codes are used to group certain types of detail entries on the same calendar. An example of this could be as follows. A company has setup an action code of work history. Inside of this action code are several action types such as evaluations, discipline hearings and quality control testing. The user will enter detailed information about the employee for each action type assigning a calendar code to each entry. The users can then print calendars for each supervisor showing all the different dates for scheduled evaluations, disciplinary hearings or quality control testing dates.

Faxing, Emailing and Archiving
One of the best features of the human resource system is the ability to fully integrate with our other modules. Often times, important information such as employee evaluations, calendars and other information needs to be quickly distributed to employees, managers and others. By adding our faxing and email modules, you can get your information to the people that need it in a quick, efficient and secure manner. This integrated package provides the ability to email any H/R report generated by the system. It will be sent as a PDF attachment. You may also fax reports without leaving your desk. The archive system will allow you to automatically save reports to a folder on your iSeries that can be backed up in your nightly save routine.

Multiple companies Multiple departments Directly interfaced to payroll Unlimited number of action and type codes User defined fields for each company and action code Multiple calendar features Source code is included with the license fee Multi-user capable Three-month warranty Toll-free telephone support On-line technical support User level security, with company/location permissions Ability to archive reports, post listings or selected reports

All CSS software is currently compatible with OS/400 V4R5M0 – V6R1M0. As new releases are installed older ones will be replaced. CSS will always ensure that our software remains compatible with any OS/400 operating system IBM is shipping.

There are several features in our software that will not work on machines below V5R3M0. Some of these features include:

Advanced output options Archiving reports in PDF format Emailing reports

The Human Resource module is designed to work with our payroll module and does not stand-alone. Clients wanting to interface this module with existing in-house systems can do so easily. Contact our office for more information.

The human resource system requires the following modules:

Payroll

Optional modules you may want to consider:

General Ledger Cash Reconciliation Faxing, Email and Archiving

The Human Resources System has one menu. This menu contains the Employee Detail Maintenance and the other programs that support it. The following is a summary of each menu option available to the human resource user. You can find more detailed information for each option in our software users manuals.

HRSMENU1                      Human Resources Select one of the following:    1. Employee Detail Maintenance     13. Employee Master Maintenance    2.                                 14. Employee Master Inquiry    3.                                 15. Print Employee Master List    4. Print Calendars                 16. Print Misc Employee Lists    5. Print Employee History Reports  17.    6.                                 18. Calendar Code Maintenance    7.                                 19. Calendar Code Listing    8. Action Code Maintenance         20.    9. Action Code Listing             21. Company Maintenance   10.                                 22. Company Listing   11. Action Type Maintenance         23.   12. Action Type Listing             24.                                       30. Display H/R Documentation Selection or command                  90. Signoff ===> ___________________________________________________

H/R Menu 1 Option 1 – Employee Detail Maintenance
This option will allow the ability to enter, update or view individual employee information. This information may include personal information, benefits, disciplinary action, or any other user defined action types.

H/R Menu 1 Option 4 – Print Calendars
This option will print calendars by date range or by the month, for all employees or for a specific employee. There are several options the user may select from.

H/R Menu 1 Option 5 – Print Employee History Reports
This option will print a history report for employees using different selection categories and dates.

H/R Menu 1 Option 8 – Action Code Maintenance
This option will allow entry and updating of the action codes. These codes are used to create categories of information that can be maintained for each employee.

H/R Menu 1 Option 9 – Action Code Listing
This option prints the action codes.

H/R Menu 1 Option 11– Action Type Maintenance
This program will allow entry and updating of the action types. Action types are entered for each action code. Action types are the sub-categories within each action code. At least one action type is required per action code.

H/R Menu 1 Option 12 – Action Type Listing
Prints a list of all action types.

H/R Menu 1 Option 13 – Employee Master Maintenance
The system requires all employees to be setup in the payroll employee master file before using the Human Resource System. All information pertaining to the employee is entered and updated using this procedure.

H/R Menu 1 Option 14 – Employee Master Inquiry
The Human Resource user can view all information stored in the employee master file. Employee name and address, pay rate, hours worked and voluntary deduction data are displayed. This program also displays year to date earnings, deductions and tax information.

H/R Menu 1 Option 15 – Print Employee Master List
This option will produce a current listing of all employees with their related payroll information. The user can select the company number and the type of information desired.

H/R Menu 1 Option 16 – Print Misc Employee List
This option produces several different employee listings.

H/R Menu 1 Option 18 – Calendar Code Maintenance
This option allows for entry and updating of the calendar codes. The calendar codes can then be entered on the employee detail records to include them for a specific calendar selection.

H/R Menu 1 Option 19 – Calendar Code Listing
This option prints a list of the calendar codes.

H/R Menu 1 Option 21 – Company Maintenance
This option allows the user to enter and update company information. User will be able to enter user-defined fields for each company and default action codes.

H/R Menu 1 Option 22 – Company Listing
Prints a list of the company information.